REFERENCE NO: MoH/ORD/C/008/2022 CONSULTANCY: CONSULTANCY TO DEVELOP AN ELECTRONIC DOCUMENT MANAGEMENT SYSTEM FOR OCCUPATIONAL HEALTH AND SAFETY INSTITUTE UNDER THE SOUTHERN AFRICA TUBERCULOSIS AND HEALTH SYSTEMS SUPPORT PROJECT (SATBHSSP).
Loan No./Credit No./ Grant No.: _P155658
ASSIGNMENT TITLE: Development of an Electronic Document Management System
The Ministry of Health has received financing from the World Bank toward the cost of the Southern Africa Tuberculosis and Health Systems Support (SATBHSS) Project and intends to apply part of the proceeds towards the consulting services for the engagement of a suitably qualified and experienced consulting firm to Consultancy To develop an Electronic Document Management System for Occupational Health and Safety Institute (OHSI)
The consulting services (“the Services”) include undertaking the following
- Develop the Document Management System with functionalities for uploading, indexing, searching and retrieving digital client files
- Install the system on the local server and make it accessible on the local network
- Train and transfer the required knowledge to OHSI ICT Staff in the source code programming language to allow them to make further improvements or changes to the system
- Carry out corrective and adaptive maintenance during and after the digitisation exercise in order to improve the system when necessary
The Ministry of Health (MOH) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:
A suitably qualified and experienced firm shall be selected using procedures agreed between the Government and the World Bank.
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers dated January 11 Revised July 2014 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
A Consultant will be selected in accordance with the Consultant Qualification Selection method set out in the Consultant Guidelines.
The Expression of Interest must be delivered in a written form (In person in the Tender box, or by mail, or Fax or by email) to:
The Permanent Secretary,
Attention Head Procurement and Supplies Unit,
Ministry of Health, Ndeke House,
P.O Box 30205,
Telephone numbers: +260 211253040-5; telefax numbers 260 211
cc Patrick.Chabuka@MoH.co.zm, Juliet.Chomba@moh.gov.zm
Closing date for submission of the initial application package is the end of business day on or before 5th December, 2022 at 10:30 hours
All expressions of Interest must be in the English language or certified copies of the English language must be provided.
Interested bidders can find full information regarding this tender on NEPAD regional website http://www.satbhss.org/zambia
Further information can be obtained at the address below during office hours:
Head- Procurement and Supplies Unit,
Ministry of Health, Ndeke House, Haile Selassie Avenue
P.O. Box 30205, Lusaka. Zambia
Telephone: +260 211 253949
Facsimile: +260 211 251404
Electronic mail address: Patrick.Chabuka@MOH.grz.zm
Head Procurement & Supplies Unit
For/ Permanent Secretary
MINISTRY OF HEALTH